ABsite TIMESHEETS ON-LINE

Create, approve and manage employee timesheets without the paper work

   INTRODUCTION

• Simple, intuitive on-line Timesheet application for Timesheet in/out and break times filling with validation rules for speed reporting of the employees working hours avoiding errors.
  
• Submission and Manager validation flow including email alerts encourage prompt submission of Timesheets and reduce administrative cost.
  
• Report on bookings estimates / actual / remaining of hours or budget in real time helping to monitor project cost and client billing. Gives a comprehensive audit trail improving service to clients.
• Web application that can be easily modified and configured to match the specific requirements of your organisation

Learn more ...   Show or Hide all details MAIN FEATURES Fast implementation typically in 2-3 days Scaleable – from 50 to 10,000 users Open database simplifies interfaces with other systems Web based administration (Tested on Windows IE 5.1+ and Mozilla 7) Bookings and staff data, is easily deployed Single or Multi-Branch Access is controlled by a comprehensive permission system Main Functions: Create Bookings and assign users to them (Temps and Managers) The Temps can fill and submit the Timesheets for validation online The Project Managers are alerted of the submissions by email and validate (or reject) online Temps are alerted of any rejection by email and can them amend online There is a comprehensive "hours and financial reporting" for Company Managers, Project Managers, Temporaries and Administrators The Time-Sheets system is organized in a hierarchy of Companies including several ... Branches including several ... Cost Centres where the Bookings are assigned. USERS There are currently four types of users: Administrators Company managers Project managers Workers (Temporary, Contract, Freelancer) USER MANAGEMENT Users logged in the system and are presented only with the information relevant to them Each user has different rights to see or modify only their relevant information The Administrator user has rights to perform all actions The Contact information for every user can include an Email address for alerts (optional) Users can retrieve the username and password by email There can be unlimited number of users and multiple administrators Other users types can be added (e.g. Group Administrator) BOOKINGS A Booking can have one or more temporaries assigned A Temporary can be assigned to more than one bookings for any particular week Each Booking is assigned to one Project Manager (client) for validation of the Temps TimeSheets Any Booking can be temporary delegated to another Project Manager The Booking have financial information (cost per normal hour / over time hour / total cost of Booking) for Budget tracking and reporting Booking can be flagged as Open (Provisional) or Confirmed (by client) There can be unlimited number of booking per cost centre TIMESHEET Temporaries can fill the Timesheets and save and modify their jobs at any time before submitting for approval The hours entered in the Timesheets are validated by a set of rules for "Minimum Break Period" "Over Time" "Maximum Hours Per Day" "Maximum Hours Per Week" The Timesheets are submitted by the Temps at the end of week period Before submitting Temporary can add "Comments" and fill a "Questionnaire" about the assignment Project Manager can then Approve or Reject the Timesheet and add Comments or fill a Questionnaire to their approval Administrator can; modify, save or submit Timesheet in behalf of Temp approve Timesheet in behalf of the Manager call back submission or approving of Timesheet EMAIL ALERTS All email alerts include links to the TimeSheet system that will send the user to the relevant information (after login) The system will send the following alerts by email; To the Project Manager for any Timesheet submitted for approval by a Temporary To Temporary in a case of rejection of his Timesheet There is a "log" of email alerts sent by system available to the Administrator REPORTING Report types; Hours: Used /remaining hours Budget: Used /remaining budget Managers: Summary per Project Manager for Budget and Hours Evaluation: Aggregate of Questionnaire to Employees and Managers Reporting Options Weekly, monthly or yearly for any period in history By Company->Branch->Cost centre->Booking->Temporary Filtered for any Company, Branch, Cost centre or Manager Reports available to each user: Company Manager: Hours and Budget reports for it's company bookings and report of evaluation questions to managers (aggregate), plus Managers report Project Manager: Hours and Budget reports of bookings managed by him. Temporary: Hours report limited to his assigned booking Administrator: all reports SCREEN SHOTS SCREEN SHOTS Timesheet Form List of Users Add / Edit Booking Add / Edit Cost Centre Report Budget Report Hours Report Company Manager PRICES We offer the system as a Hosted Web application with two different pricing structures: A) Standard Time-Sheets Setup £900 Maintenance (*)   £100 pcm For up to 100 users   £140 pcm For up to 300 users (*) Covers Hosting, Administrators Support and Standard Updates Please contact us for other number of users B ) Custom Time-Sheets We can configure, tailor or extend the TIMESHEET ONLINE functionality to adapt it to your company's specific business methods. Please contact us for a no pushy sales pitch and no obligation evaluation of your requirements. All prices are exc. VAT

Speed the administration and validation process + Avoid errors while reentering information = SAVE TIME
On-line alerts for submissions and rejections + Delegation of validation = TIMELY RECONCILIATIONS
Detailed reporting + Live information = BETTER CUSTOMER SERVICE